Sample Resume for an Executive Assistant. Initiated purchase orders and tracked vendor payment resolutions using Ariba procurement system. Some college or formal education preferred, 3 years BSA/AML or related Compliance experience preferred, Knowledge of Bank Secrecy Act/Anti-Money Laundering, USA PATRIOT Act, and OFAC regulations, Bachelor’s Degree or equivalent work related experience required, Expert knowledge in Microsoft Office products and AML related applications, Ability to work independently, prioritize workload and meet deadlines, Provide daily administrative support including extensive filing, making copies, preparing labels, mailing and faxing documents. Provides general office support, 15%: Ensures office equipment such as printers, copiers, and faxes remain in working order. Minimum of 8 years experience providing support to a senior level executive, Bachelors degree and/or equivalent work experience, Expert administrative skills with ability to anticipate and resolve problems, Experienced at maintaining strict confidentiality, Expert PC skills (Word, Excel, PowerPoint, Outlook), Financial/insurance services organization experience, Ability to use independent judgment and decision making with limited supervision and while dealing with conflict and time sensitive matters, Demonstrated expertise in all facets of office administration, Ability to multi-task and be proactive in identifying potential issues, Excellent interpersonal and communications skills (written, verbal, and presentation), Proactive calendar management and conflict resolution skills, Demonstrated ability to handle competing priorities and tight deadlines simultaneously while maintaining quality, Ability to interact with tact and professionalism with all levels of the company, Compose and type complex correspondence (using Word); edit documents, Track progress and relevant information pertaining to engagements and be thoroughly knowledgeable of engagements, Make travel and hotel arrangements and coordinate changes to agency. Received Platinum Encore Award for support of the company's insulin pump product launch. May research background material and collect data for reports, meetings, events and correspondence, Advises department in awareness of and compliance with company policies and procedures. Effectively performed a range of personnel and operational support activities for the teams; served as a liaison with other departments in the resolution of day-to-day administrative and operational problems. 10%, Manages and maintains departments electronic mailing lists, rosters, etc., manage field e-mail distribution lists. Coordinates with other departments and/or external sources, Generates department correspondence and/or reports. Enters appropriate information in CRM and forwards documents to legal as appropriate, On an intermediate level and with limited supervision, create, compile and complete project information, Coordinate travel, hotel accommodations and meetings and maintain calendars. Prepared and distributed team-based communications to foster collaboration and enhance team morale. Works with Business Analysts to develop and produce customized reports, and ensure data quality is maintained on behalf of the business. Makes travel and/or training arrangements when necessary, Provides clerical support, direction, guidance, and/or training to department. The organization operates in a collegial manner, with all employees working to achieve common goals, Minimum of 2 years administrative support experience is required, preferably in a law firm or legal department of a financial or insurance organization. ), functional, Completes a broad variety of administrative tasks. May back-up other administrative assistants, {Proficiency with computer programs (MS Word, Excel, PowerPoint, Access) and administrative programs (Lotus Notes, Ariva Buyers XMS, Concur, Ability to anticipate needs and use independent judgment given limited availability of leader, Create Know Your Client (KYC) regulatory documents to onboard new client accounts and update existing client accounts, Understand compliance regulations for incoming/outgoing correspondence, client checks, stock certificates, Provide support in managing the Morristown client center (setting up client meetings, ordering meals/beverages), Provide general office management such as ordering supplies/equipment, Book travel arrangements for team members and process travel & expense reports, Assist with invoice processing and technology needs (telephone, remote access, blackberry requests), Provide support in managing client email distribution (Strong Mail), Assist in vacation and time away schedule, Strong time management, sound judgment, good prioritizing, team player, Demonstrated high degree of professionalism in client interactions, Tact and good judgment in confidential situations, Know Your Client (KYC) requirements a must, Demonstrated experience with various JPMC systems (COB, Investor Workstation, Concur, Citadel), Enthusiastic, self-motivated, good common sense, effective under pressure, and flexible, Self starter with the ability to work in a high pressure environment, Strong ownership and positive attitude - coupled with strong accountability for tasks, Prefer minimum five years’ experience working in an administrative capacity, Knowledge of the following systems: EURC, Concur, ePurchase, and Travel Express is a plus, Respond to ad hoc requests and provide project support, logistics for meetings, town halls, and offsites, Extend independent judgment over prioritization of work, and on behalf of the leader, May back-up other administrative assistants, 3-5 years of administrative experience required, Proficiency with computer programs (MSWord, Excel, PowerPoint, Access) and administrative programs, Requires 3 - 5 years experience in an administrative/ professional support function in a fast paced environment, dealing with moderately complex issues and managing conflicting priorities, Strong time management; multi-tasking and prioritization skills are essential, Ability to deal with confidential materials in an appropriate manner.At BMO Harris Bank, we have been helping our customers and communities for over 130 years. Senior Administrative Assistant Job Description. A senior administrative assistant is much needed by any executive officer in the sense that the experienced assistant is at the helm of the major administrative support of an organization. Process all aspects of expense reporting, 10% - Use various software applications, such as spreadsheets, relational databases, statistical packages, and graphics to assemble reports and presentations, Compose and type complex correspondence and documents (using Word); edit documents in a timely manner, Possess excellent communication and follow-up skills, Track progress and relevant information pertaining to engagements and be thoroughly knowledgeable of engagements. Professional Senior Administrative Assistant Resume Examples & Samples. Based on our sample resumes, candidates should demonstrate strong organizational skills, communication abilities, accuracy, telephone etiquette, professionalism, time management and multitasking abilities. College degree preferred, Extensive administrative background and technical competence with experience reviewing documents for quality assurance and managing projects from start to finish, Advanced level of expertise in Microsoft Word, PowerPoint, Excel, Adobe Professional, Outlook, and web based applications are required. Provide leadership to direct reports including coaching, mentoring and annual performance reviews, Respond to ad hoc requests (filing, copying, responding to problems with printers, etc.) Coordinated container delivery appointments, provided drayage and storage quotes and responded to customers' inquiries in dispatcher's absence, Led a project to streamline and organize dispatch and accounting systems which reduced the retrieval of information by 75%. Professional senior administrative assistant resume example To simplify your task, we decided to demonstrate how the above tips can be applied to one senior administrative assistant’s resume sample. Be proactive in meeting travelers' needs, Organizing receipts and preparing expense reports in a timely and accurate manner; reconcile as required, Maintaining internal contact databases as well as marketing, pitch and project related reports, Screening telephone calls, taking detailed messages, coordinating meeting space and maintaining calendars as directed, Maintaining reference and resource files for practice, Strong proficiency in MS Outlook, Word, Excel, PowerPoint, Explorer, and Adobe Acrobat, Excellent typing and word processing skills; basic spreadsheeting skills, Strong interpersonal skills; ability to work closely specifically with all levels of the dispute practice staff composed of varied working styles, and firm staff in general, Outstanding organizational, time-management and prioritization skills, High levels of discretion, professionalism and independent judgment, Ability to multi-task in a dynamic, fast paced-environment and under deadline pressure, A minimum of five years of applicable experience in an advanced secretarial position, preferably in a large law or consulting firm or in-house legal department, Actively manage the calendars of multiple managers.

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